Working at QRP

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks ranging from filing and answering the phone to basic bookkeeping and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Office assistant responsibilities include providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.

RESPONSIBILITIES

• Collaborate with Office Manager to determine supply needs
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Purchase supplies and training materials according to specifications
• Control inventory levels and ensure availability of training material
• Direct the flow of packages from preparation to shipment
• Report to management on activities and issues
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation, scanning etc.
• Create and update records ensuring accuracy and validity of information
• Resolve office-related malfunctions and respond to requests or issues
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Provide general support to visitors
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Undertake basic bookkeeping tasks etc.
• Assist in office management and organization procedures
• Assist in making travel arrangements and booking venues for conferences and events
• Perform other office duties as assigned

SKILLS

• Proven experience as an office assistant or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Proficiency in spoken and written English
• Proficiency in MS Office-Google Mail
• Familiarity with basic accounting principles

COMPETENCES

• Able to embrace QRP Core Values in everyday work
• We do our utmost to make our clients happy
• We enjoy working together as a team
• We keep our word
• Results orientation
• Accuracy
• Autonomy
• Problem Solving
• Time Management
• Teamwork
• Flexibility
• Openness to change
• Sense of belonging
• Highly analytical
• Excellent writer and communicator (in both the written and verbal form)

RELATIONSHIP

• Reporting to Operations Manager/Finance Manager
• Working relationships – Office Manager, Marketing Manager, Business Development Manager, Marketing Executive

CONTRACT

• 12 months
• 4° livello CCNL Commercio
• Starting January 2017
• Based in Como, Italy
• Subsequent to the initial period and good performance QRP intend to offer long term contract to the successful candidate.

Interested?
Please send your CV with motivation and reference OA2017 to:
Michelangelo Carbone
michelangelo.carbone@qrpinternational.com

The intensive recruitment process includes interviews, reference checks and psychometric assessments.